A welcome card is a small gesture that can have a big impact on your guests’ experience. It shows that you’ve put thought into their stay and offers a warm, personal touch. In this blog, we’ll cover the importance of a welcome card, where to place it, the choice between handwritten and digital cards, example texts, and how to ensure it’s in your property even if you’re not around. Plus, we’ll share how you can add extra value to this simple gesture.
Why use a welcome card?
A welcome card creates an unforgettable first impression for your guests. It shows attention to detail and makes your guests feel valued. According to Booking.com, guests appreciate personal touches that help them feel more connected to their accommodation. This not only increases the likelihood of positive reviews but also repeat bookings.
A welcome card is more than just a gesture of hospitality; it’s a way to set your vacation rental apart from the rest. It demonstrates your care and can elevate your guests’ overall experience.
Where to place the welcome card?
The location of your welcome card is key. Make sure it’s placed somewhere visible and inviting so guests notice it immediately upon arrival. Ideal spots include:
- On the kitchen table, alongside a small welcome package.
- On the bed, as part of a well-presented bedroom.
- Near the entrance, alongside an information guide about the property.
Choose a spot where the card naturally draws attention and adds to the welcoming atmosphere.
Handwritten or digital?
A handwritten card exudes personal care and effort, making it feel more heartfelt and memorable. However, if you don’t have time to write each card by hand, a digitally designed and printed card with a personal note is an excellent alternative.
Example Texts for Your Welcome Card:
- Friendly and warm:
“Welcome! We’re so glad to have you here. Enjoy your stay at [property name]. Let us know if there’s anything we can do for you!” - Local and inviting:
“Welcome to [city or region]! We hope you have a fantastic time. Check out the local tips in the information guide. Enjoy!” - Personal and thoughtful:
“Dear [guest name], thank you for choosing [property name]. We hope you enjoy your stay. Feel free to contact us with any questions or for recommendations!”
How to ensure the welcome Card is in place
If you can’t personally place the card in your property, don’t worry. There are simple solutions to ensure your guests still receive a warm welcome:
- Delegate the task: Ask your property manager or cleaner to place the card in the designated spot.
- Prepare in advance: Keep a stock of pre-written or pre-printed cards in the property.
- Clear instructions: Make sure anyone helping knows exactly where and how to place the card.
With a bit of planning, your guests will always feel welcomed, even if you’re not there in person.
Adding extra value to your welcome card
Your welcome card can do more than greet your guests—it can also enhance their experience and promote your property. Here’s how:
- Make it Instagram-worthy: Encourage your guests to snap a photo of the card and share it on social media. Ask them to tag your property.
- Offer a reward: Guests who tag your property can receive a small reward, such as a free drink at a local restaurant or a discount voucher for a nearby activity.
Have a creative idea to make your welcome card even more special? Share it with us! We’d love to hear how you’re adding unique touches to your vacation rental experience.
Small gesture, big Impact
A unique and warm welcome card is a simple yet powerful way to enhance your guests’ stay. It shows your attention to detail, creates a great first impression, and even helps promote your property through social media engagement.
Did you know that the welcome card is also included in our In-Stay Experience Package? This package features all the key touchpoints for your vacation rental, ensuring your guests feel truly at home from the moment they arrive.
Want more tips on how to make your vacation rental stand out? Get in touch with us – we’d be happy to help!