Privacy Statement Hosting Guests

Last updated: december 19, 2024

Hosting Guests values the privacy of its visitors and customers and takes great care in handling personal data. This privacy statement explains what data is collected, why it is processed, and how it is protected. Hosting Guests complies with the General Data Protection Regulation (GDPR).

1. What personal data is collected?

Hosting Guests collects only the data necessary for providing services and improving the website. This includes:

• First and last name
• Email address
• Phone number
• Company details (if applicable)
• IP address
• User behavior on the website (e.g., through Google Analytics or Hotjar)

No special or sensitive personal data is processed, such as data from individuals under the age of 18.

2. How is personal data collected?

Personal data is collected in the following ways:

• Through online forms on the website.
• Via cookies and tracking tools, such as Google Analytics, Facebook Pixel, and Hotjar.
• Through direct communication, such as email or phone.

3. Purposes of data processing

Personal data is processed exclusively for the following purposes:

• Preparing and providing quotations.
• Communicating about projects and collaborations.
• Improving the website and services.
• Personalized marketing, such as targeted advertisements (with your consent).

4. Retention periods

Personal data is retained no longer than necessary for the purposes for which it was collected.

• Data related to ongoing projects is kept for the duration of the collaboration.
• After a project is completed, relevant data such as shared briefings may be securely stored for future reference.

5. Sharing data with third parties

Hosting Guests does not share personal data with third parties unless:

• Explicit consent has been provided.
• It is necessary to comply with legal obligations.

If data is shared, the individual remains responsible for any further processing by the third party.

6. Rights of individuals

Individuals have the following rights regarding their personal data:

• Access: The right to know what data is being processed.
• Correction: The right to correct inaccurate data.
• Deletion: The right to have data deleted unless it must be retained for legal purposes.
• Objection: The right to object to data processing.
• Data portability: The right to transfer data to another organization.

To exercise these rights, please send a request to info@hostingguests.com. Hosting Guests aims to respond within 14 business days.

7. Data security

Hosting Guests takes appropriate technical and organizational measures to protect personal data from loss, misuse, and unauthorized access, including:

• Secure cloud storage.
• Restricted access to data, protected with passwords.
• Maintaining websites according to secure WordPress standards.

8. Cookies and tracking tools

Hosting Guests uses cookies to ensure the website functions properly and to improve services. This includes:

• Functional cookies: To support basic website functionality.
• Analytical cookies: To gain insights into visitor behavior.
• Marketing cookies: For targeted advertisements and campaigns.

Upon your first visit, a cookie banner allows you to set your preferences. For more information, refer to the Cookie Policy.

9. Changes to this Privacy Statement

Hosting Guests reserves the right to amend this Privacy Statement. Any changes will be published on this page with an updated date. Visitors are encouraged to review this statement regularly to stay informed.

10. Questions or complaints

For questions about this Privacy Statement or complaints regarding the processing of personal data, please contact info@hostingguests.com.

If you believe Hosting Guests is not complying with GDPR, you can file a complaint with the Dutch Data Protection Authority via www.autoriteitpersoonsgegevens.nl.

Let me know if any further adjustments are needed! 😊